UNITED STATES

SECURITIES AND EXCHANGE COMMISSION

Washington, D.C. 20549

 


 

FORM 10-KSB

 


 

x ANNUAL REPORT UNDER SECTION 13 OR 15(d) OF THE SECURITIES EXCHANGE ACT OF 1934

 

For the fiscal year ended December 31, 2003

 

¨ TRANSITION REPORT UNDER SECTION 13 OR 15(d) OF THE SECURITIES EXCHANGE ACT OF 1934

 

For the transition period from              to             

 

Commission file number 0-22405

 


 

Information Analysis Incorporated

(Name of small business issuer in its charter)

 


 

Virginia   54-1167364
(State or other jurisdiction of incorporation or organization)   (I.R.S. Employer Identification No.)
11240 Waples Mill Road, Suite 400, Fairfax, Virginia   22030
(Address of principal executive offices)   (Zip Code)

 

Issuer’s telephone number (703) 383-3000

 


 

Securities registered pursuant to Section 12(b) of the Exchange Act:

 

None

 

Securities registered pursuant to Section 12(g) of the Exchange Act:

 

Common Stock, $0.01 par value

(Title of class)

 


 

Check whether the Issuer (1) filed all reports required to be filed by Section 13 or 15(d) of the Exchange Act during the past 12 months (or for such shorter period that the registrant was required to file such reports), and (2) has been subject to such filing requirements for the past 90 days.     x  Yes    ¨   No

 

Check if there is no disclosure of delinquent filers in response to Item 405 of Regulation S-B contained in this form, and no disclosure will be contained, to the best of registrant’s knowledge, in definitive proxy or information statements incorporated by reference in Part III of this Form 10-KSB or any amendment to this Form 10-KSB.  x

 

State issuer’s revenues for its most recent fiscal year. $5,368,637

 

State the aggregate market value of the voting and non-voting common equity held by non-affiliates computed by reference to the price at which the common equity was sold, or the average bid and asked price of such common equity, as of a specified date within the past 60 days. (See definition of affiliate in Rule 12b-2 of the Exchange Act.) $1,856,459 as of March 29, 2004

 

State the number of shares outstanding of each of the issuer’s classes of common equity, as of the latest practicable date. 10,283,515 shares Common Stock, $0.01 par value, as of March 29, 2004

 

DOCUMENTS INCORPORATED BY REFERENCE

 

None.

 

Transitional Small Business Disclosure Format (check one):    Yes  ¨;    No  x

 



Information Analysis Incorporated    2003 Report on Form 10-KSB

 

TABLE OF CONTENTS

 

PART I

         

Item 1.

   Description of Business    1

Item 2.

   Description of Property    4

Item 3.

   Legal Proceedings    4

Item 4.

   Submission of Matters to a Vote of Security Holders    4

PART II

         

Item 5.

   Market for Common Equity and Related Stockholder Matters    4

Item 6.

   Management’s Discussion and Analysis or Plan of Operation    5

Item 7.

   Financial Statements and Supplementary Data (See Consolidated Financial Statements included herein on page F-1)    6

Item 8.

   Changes in and Disagreements with Accountants on Accounting and Financial Disclosure    6

Item 8A.

   Controls and Procedures    6

PART III

         

Item 9.

   Directors, Executive Officers, Promoters and Control Persons; Compliance with Section 16(a) of the Exchange Act    7

Item 10.

   Executive Compensation    9

Item 11.

   Security Ownership of Certain Beneficial Owners and Management and Related Stockholder Matters    10

Item 12.

   Certain Relationships and Related Transactions    11

Item 13.

   Exhibits and Reports on Form 8-K    11

Item 14.

   Principal Accountant Fees and Services    11

SIGNATURES

        12

EXHIBIT INDEX

   13

PART F/S

    

Independent Auditors’ Report

   F-1

Consolidated Balance Sheet

   F-2

Consolidated Statements of Operations

   F-3

Consolidated Statements of Changes in Stockholders’ Equity

   F-4

Consolidated Statements of Cash Flows

   F-5

Notes to Consolidated Financial Statements

   F-6

 

 

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Information Analysis Incorporated    2003 Report on Form 10-KSB

 

This Form 10-KSB contains forward-looking statements. These statements are based on certain assumptions and involve risks and uncertainties. Actual future results may vary materially from those discussed herein. Any statements that are not historical facts should be forward-looking statements. These forward-looking statements are subject to the safe harbor created by the Private Securities Litigation Reform act of 1995. IAI does not undertake any obligation to publicly release the result of any revision which may be made to any forward-looking statements after the date of such statements or to reflect the occurrence of anticipated or unanticipated events.

 

PART I

 

Item 1. Description of Business

 

Overview

 

Founded in 1979, Information Analysis Incorporated (“IAI” or “the Company”) is in the business of modernizing client information systems. Since its inception, IAI has performed software development and conversion projects for over 100 commercial and government clients including Computer Sciences Corporation, IBM, Computer Associates, MCI, Sprint, Citibank, U.S. Customs Service, U.S. Department of Agriculture, U.S. Department of Energy, U.S. Army, U.S. Air Force, Veterans Administration, and the Federal Deposit Insurance Corporation. Today, IAI primarily applies its technology, services and experience to legacy software migration and modernization and to developing web-based solutions for agencies of the federal government.

 

The migration and modernization market is complex and diverse as to the multiple requirements clients possess to upgrade their older systems. In the early 1990’s, many organizations tried to convert or re-engineer their mainframe legacy systems to PC client server environments. Many of these attempts failed because the technology for client servers lacked sufficient hardware performance and capacity. The available software languages and tools were also immature. By the mid 1990’s, organizations did establish mid-level server technology (UNIX) to off-load and decentralize some of their decision support or departmental systems, and they connected local area networks of PCs to provide better user interfaces. However, many large legacy systems remained in use because of the enormous cost to re-engineer these systems.

 

Currently, the options available to modernize these systems are many. Performance and capacity of client server systems, both UNIX and NT, rival the traditional mainframe systems. There is a plethora of software that can interface with legacy systems via PC interfaces. New software development languages also allow users to warehouse and data-mine information from legacy databases. Finally, the arrival of the internet and intranet technology offers a different approach at collecting and processing large volumes of user transactions, processes which are the forte of older legacy systems.

 

Companies are being driven for various reasons to address the upgrading of their legacy systems. The Y2K experience has impressed on them the difficulty of finding and retaining staff with outdated technical skills, much of which are practiced by senior programmers in their fifties. Hardware platforms such as Unisys and Honeywell are reaching the horizon of their usefulness, and older programming and data base languages are poorly supported by their providers. Additionally, maintenance costs are skyrocketing as vendors squeeze the most out of clients before the life-cycles of hardware and software expire. In addition, the internet has added a new level of pressure to compete in the electronic marketplace with their sector rivals. The next ten years should see an upsurge of movement and change as organizations revamp their older legacy systems.

 

The web solutions market is the fastest growing segment of the computer consulting business as individuals, small companies, large companies, and governmental agencies rush to establish a presence on the Internet. The range of products and services involved in this sector is extensive and therefore, require some specialization for a small company such as IAI to make an impact. Most small web companies are involved in building web-sites and typically have many short duration projects. More complex web applications generally require knowledge of clients’ back-end systems based on mainframe or mid-level computers. Few small companies have the expertise to develop these more sophisticated web applications. However, these types of applications will be more prominent in the future as the web is better understood and this will be the area that future expenditures will grow the most.

 

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Information Analysis Incorporated    2003 Report on Form 10-KSB

 

The commercial and government sectors of the market can be quite different in their requirements on the Internet, as, generally, companies are interested in cataloging and selling items versus government agencies that wish to disseminate data to the citizenry. There is some overlap in common functionality when web applications are designed for procurement transactions or customer relations. What distinguishes the government requirements is that most government processes are based on forms. Many government agencies rely on thousands of internal and external forms to conduct their business. Any company that wishes to develop governmental web applications must address the forms issue. Adobe FormFlow and Adobe ReachForm (previously known under the JetForm and Accellio brand names), the electronic forms products resold and supported by IAI, are the predominant forms software in the federal government.

 

Description of Business and Strategy

 

Since the mid-90’s IAI has migrated clients from older computer languages generally associated with legacy computer systems to more modern languages used with current-day computer system platforms. In fixing their legacy systems to comply with Y2K dates impacts, many organizations became aware of the evolving obsolescence of these systems and are now beginning to fund their modernization. In addition, as part of this modernization many organizations wish to extend these legacy systems to interface with Internet applications. The Company’s strategy has been to develop and/or acquire tools that will facilitate the modernization process and differentiate the Company’s offerings in the marketplace.

 

The Company has developed a series of workbench tools called ICONS. These tools, used in conjunction with IAI’s methodology, enhance a programmer’s ability to convert code to new platforms and/or computer languages. ICONS can be used with a variety of languages such as DATACOM COBOL and IDEAL, and Unisys COBOL. ICONS will facilitate the Company’s ability to provide systems modernization services to companies that seek to migrate from mainframe legacy systems to modern environments, including current computer languages, data bases, and mainframe, midrange, client servers, intranet and internet platforms.

 

IAI has structured the company to address the wide range of requirements that it envisions the market will demand. The suite of ICONS tools give IAI, in its opinion, a competitive edge in performing certain conversions and migrations faster and more economically than many other vendors. The diverse capabilities of IAI’s staff in mainframe technology and client server implementations help to assure that IAI staff can analyze the original systems properly to conduct accurate and thorough conversions.

 

IAI’s modernization methodology has developed over the past several years through the completion of successful conversion projects. Senior members of IAI’s professional staff can perform both technical and business requirements analyses, and prepare general and detail design documentation, develop project plans including milestones, staffing, deliverables, and schedules. The actual work can be performed at client sites or at IAI’s premises, which has mainframe and client server facilities for the use of IAI’s personnel.

 

IAI’s strategy to exploit the conversion and modernization market is based on forming partnerships with large IT consulting firms who currently maintain the legacy systems for large government agencies and Fortune 1000 companies. These firms have established relationships with these clients, who rely on their advice in selecting tools and services to modernize legacy systems. IAI has been successful in forming these partnerships with firms such as IBM, EDS, Northrup Grumman, Unisys, SI International, and Oracle. These partnerships have resulted in significant contracts in the past and are important in procuring future business for IAI.

 

In addition to gaining new business, IAI will focus on retaining and growing existing contracts.

 

The Company is also using the experience it has acquired as an Adobe Capture, FormFlow, Capture Enterprise and ReachForm reseller to help secure engagements for web-based applications requiring forms. The Adobe products have evolved over the years into robust tools that can form the backbone of applications, especially those requiring forms. The company has used this expertise to penetrate a number of federal government clients and build sophisticated web applications. IAI’s knowledge of legacy system languages has been instrumental in connecting these web applications to legacy databases residing on mainframe computers. The company has built a core group of professionals that can build this practice over the coming years.

 

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Information Analysis Incorporated    2003 Report on Form 10-KSB

 

Concentrating on the niche of electronic forms-related web applications through IAI’s relationship with Adobe products, the company has developed a cadre of professionals that can quickly and efficiently develop web applications. IAI will focus on federal government clients during 2004 and leverage the company’s outstanding reputation with federal clients to penetrate these agencies. IAI will be able to reference successful projects completed or in development for the Department of Veterans Affairs (VA), Federal Mediation and Conciliation Service (FMCS), U.S. Department of Agriculture (USDA), Immigration and Naturalization Service (INS), General Services Administration (GSA), Army Reserve, and U.S. Air Force Logistics Command (AFLC).

 

Competition

 

The competition in the conversion and modernization market is very strong. Many software professional services companies have had some involvement in this area and profess proficiency in performing these projects. The Company also faces competition from other companies which purport to substantially automate the process through software tools including Alydaar, Crystal Systems Solutions and Sapiens International. “Off the shelf” software for enterprise resource planning, such as SAP and Baan, provides an additional source of competition, although, to date, the cost and lengthy installation time for enterprise resource planning software has slowed its implementation in the market place. No matter what type of solution is offered, many of the Company’s competitors have greater name recognition than the Company, a larger, more established customer base, and significantly greater financial and market resources in comparison to the Company.

 

Patents and Proprietary Rights

 

The Company depends upon a combination of trade secret and copyright laws, nondisclosure and other contractual provisions and technical measures to protect its proprietary rights in its methodologies, databases and software. The Company has not filed any patent applications covering its methodologies and software. The Company distributes ICONS under agreements that grant customers non-exclusive licenses and contain terms and conditions restricting the disclosure and use of the Company’s databases or software and prohibiting the unauthorized reproduction or transfer of its products. In addition, IAI attempts to protect the secrecy of its proprietary databases and other trade secrets and proprietary information through agreements with employees and consultants.

 

The Company also seeks to protect the source code of ICONS as trade secrets and under copyright law. The copyright protection accorded to databases, however, is fairly limited. While the arrangement and selection of data can be protected, the actual data is not, and others are free to create software performing the same function. The Company believes, however, that the creation of competing databases would be very time consuming and costly.

 

Backlog

 

As of December 31, 2003, the Company estimated its backlog at approximately $23.4 million, of which over $3.7 million was funded. Of the entire backlog, the Company believes approximately 31% will be completed by December 31, 2004. This backlog consists of outstanding contracts and general commitments from current clients. The Company regularly provides services to certain clients on an as-needed basis without regard to a specific contract. General commitments represent those services which the Company anticipates providing to such clients during a twelve-month period.

 

Employees

 

As of December 31, 2003, the Company employed 33 full-time and 4 part-time individuals. In addition, the Company maintained independent contractor relationships with 20 individuals for professional information technology services. Approximately 80% of the Company’s professional employees have at least four years of related experience. For computer related services, the Company believes that the diverse professional opportunities and interaction among its employees contribute to maintaining a stable professional staff with limited turnover.

 

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Information Analysis Incorporated    2003 Report on Form 10-KSB

 

Item 2. Description of Property

 

The Company’s offices are located at 11240 Waples Mill Road, Fairfax, VA 22030. IAI holds a lease for 4,434 square feet. This lease expires on February 28, 2007.

 

Item 3. Legal Proceedings

 

The Company is not aware of any legal proceedings against it at this time.

 

Item 4. Submission of Matters to a Vote of Security Holders

 

No matter was submitted during the fourth quarter of fiscal 2003 to a vote of security holders, either through the solicitation of proxies or otherwise.

 

PART II

 

Item 5. Market for Common Equity and Related Stockholder Matters

 

The Company’s Common Stock (symbol: IAIC) has been traded on over the counter bulletin board (OTCBB) since July 29, 1999. The following table sets forth, for the fiscal periods indicated, the high and low bid prices of the Common Stock, as reported:

 

       Fiscal Year Ended December 31, 2003

     Fiscal Year Ended December 31, 2002

       Quarter Ended:

     Quarter Ended:

       3/31/03

     6/30/03

     9/30/03

     12/31/03

     3/31/02

     6/30/02

     9/30/02

     12/31/02

High

     $ 0.18      $ 0.40      $ 0.20      $ 0.34      $ 0.65      $ 0.56      $ 0.45      $ 0.30

Low

     $ 0.08      $ 0.13      $ 0.13      $ 0.13      $ 0.36      $ 0.35      $ 0.14      $ 0.08

 

The quotations on which the above data are based reflect inter-dealer prices without adjustment for retail mark-up, mark-down or commission, and may not represent actual transactions.

 

As of December 31, 2003, the Company had 123 stockholders of record. The Company has never paid a cash dividend on its Common Stock. The Company does not anticipate the payment of cash dividends to the holders of Common Stock in the foreseeable future.

 

Securities authorized for issuance under equity compensation plans

 

The following table contains information regarding securities authorized and available for issuance under our equity compensation plans for certain employees, directors, and consultants.

 

Equity Compensation Plan Information

 

Plan Category


   Number of securities to be
issued upon exercise of
outstanding options,
warrants, and rights


   Weighted average
exercise price of
outstanding options,
warrants, and rights


   Number of securities
remaining available for
future issuance


Equity compensation plans approved by security holders

   1,877,050    $ 0.84    187,600

Equity compensation plans not approved by security holders

        $ —       

Total

   1,877,050    $ 0.84    187,600

 

Recent Sales of Unregistered Securities:

 

None.

 

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Information Analysis Incorporated    2003 Report on Form 10-KSB

 

Item 6. Management’s Discussion and Analysis or Plan of Operation

 

Overview

 

During 2003 IAI’s sales and marketing organizations were focused to: capitalize on its services and tools to address the legacy modernization/conversion market; provide legacy and post-conversion database support; and develop and support database-backed Web Portals and other Web-based solutions.

 

In 2003 IAI had a net loss from operations of $205,746. Its accumulated stockholders’ deficit is now $435,760. The Company’s expenses related to sales, marketing, and administrative infrastructure were reduced in 2003. As the Company continues to build backlog, management believes the Company’s economic prospects will improve.

 

Results of Operations

 

The following table sets forth, for the periods indicated, selected information from the Company’s Consolidated Statements of Operations, expressed as a percentage of revenue:

 

     Years Ended

 
     December 31,
2003


    December 31,
2002


 

Revenue

   100.0 %   100.0 %

Cost of Goods Sold

   80.3 %   69.4 %
    

 

Gross Profit

   19.7 %   30.6 %

Operating Expenses

            

Selling, general and administrative

   23.5 %   30.0 %
    

 

(Loss) income from operations

   (3.8 )%   0.6 %

Other expense

   (0.5 )%   (0.4 )%
    

 

(Loss) income before income taxes

   (4.3 )%   0.2 %

Provision for income taxes

   0.0 %   0.0 %
    

 

Net (loss) income

   (4.3 )%   0.2 %
    

 

 

2003 Compared to 2002

 

Revenue. Revenue for the 2003 fiscal year decreased $0.4 million, or 7.7%, to $5.4 million from $5.8 million in fiscal year 2002. Revenue from professional services decreased $0.2 million, or 3.9%, to $5.0 million in fiscal year 2003 from $5.2 million in fiscal year 2002. Revenue from software sales decreased $0.2 million, or 39.6%, to $0.4 million in 2003 from $0.6 million in fiscal year 2002.

 

Gross Profit. Gross profit was $1.1 million in fiscal 2003 versus $1.8 million in 2002, or 19.7% of revenue in 2003 compared to 30.6% of revenue in 2002. Professional services gross margin was 20.6% of revenue in 2003, compared to 30.1% in 2002. The decrease in professional services gross margin was attributable to an increase in the percentage of the use of consultants versus employees for professional services, including one large contract that utilizes all high-priced consultant labor, and increases in price competition for new contracts. Software sales gross margin was 8.0% of revenue in 2003, down from 34.5% in 2002. The decrease in software sales gross margin was due to an easing of direct sales of the Company’s ICONS software tools versus the prior year, and reduced margins on the Company’s resale of Adobe forms-related software and maintenance (formerly sold under the Jetform and Accelio names). When Adobe purchased Accelio, it required the Company to purchase its software and maintenance packages through a designated third party, significantly reducing profit margins. The capitalized cost of ICONS was amortized on a straight line basis against less revenue in fiscal year 2003, so each incremental change of a dollar of direct sales of ICONS in 2003 contributed to a dollar less gross margin against this straight line amortization.

 

Selling, General and Administrative (SG&A). Fiscal 2003 SG&A expense decreased 27.6% to $1.3 million, or 23.5% of revenue, from $1.7 million, or 30.0% of revenue, in fiscal 2002. The decrease in SG&A is due to a reduction in the amount of administrative personnel, a reduction in the hours for selected administrative employees, an increase in the use of consulting relationships under which billable

 

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Information Analysis Incorporated    2003 Report on Form 10-KSB

 

professional services personnel are not carried on overhead during periods of inactivity, elimination of unnecessary recurring services and maintenance contracts, and diligent review of every non-billable dollar spent. SG&A expenses are constantly monitored, and management is continuing to explore ways to reduce SG&A costs.

 

Liquidity and Capital Resources

 

The proceeds from the Company’s operating activities in 2003, when combined with its beginning cash and cash equivalents balance and borrowings under its revolving line of credit, were sufficient to provide financing for the Company’s operations. For fiscal year 2003, net cash provided by operating, investing and financing activities was $237,419, which when added to a beginning balance of $80,502 yields cash and cash equivalents of $317,921 at year end.

 

The Company has a revolving line of credit with a bank providing for demand or short-term borrowings of up to $525,000. The line of credit is callable on demand, and next expires on June 5, 2004. Management believes the line of credit will be renewed at substantially equivalent terms.

 

The Company has outstanding convertible notes in the amount of $125,000 that come due on September 30, 2004. The Company believes that it will be able to retire the notes on the due date. The Company is confident, however, that at least 80% of the outstanding notes will be able to be reissued at substantially equal terms if it is unable to retire the notes on the due date.

 

The Company is in negotiations with various organizations to obtain a new line of credit. The current line of credit, or a similar new credit facility, when coupled with funds generated from operations, assuming the operations are cash flow positive, should be sufficient to meet the Company’s operating cash requirements. The Company, however, may periodically be required to delay timely payments of its accounts payable.

 

The Company cannot be certain that there will not be a need for additional cash resources at some point in fiscal 2004. Accordingly, the Company may from time to time consider additional equity offerings to finance business expansion. The Company is uncertain that it will be able to raise additional capital.

 

Item 7. Financial Statements

 

See Consolidated Financial Statements included herein beginning on page F-1.

 

Item 8. Changes In and Disagreements With Accountants on Accounting and Financial Disclosure

 

None

 

Item 8A. Controls and Procedures

 

The Company’s management, under the supervision of and with the participation of the Company’s principal executive and principal financial officers, and people performing similar functions, has evaluated the effectiveness of the Company’s disclosure controls and procedures (as defined in Rules 13a-15(e) and 15d-15(e) under the Exchange Act), as of the end of the period reported in this annual report (the “Evaluation Date”). Based upon this evaluation, management has concluded that, as of the Evaluation Date, the disclosure controls and procedures are effective in ensuring that information required to be disclosed by the Company in the reports that it files or submits under the Exchange Act is recorded, processed, summarized and reported within the time periods specified in the Securities and Exchange Commission’s rules and forms.

 

There have been no significant changes in the Company’s internal controls or in other factors that could significantly affect these controls subsequent to the date of their evaluation, nor were there any significant deficiencies or material weaknesses in the Company’s internal controls. Accordingly, no corrective actions were required or undertaken.

 

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Information Analysis Incorporated    2003 Report on Form 10-KSB

 

PART III

 

Item 9. Directors, Executive Officers, Promoters and Control Persons; Compliance with Section 16(a) of the Exchange Act

 

Directors and Executive Officers

 

The executive officers and directors of the Company are:

 

NAME


  

SINCE


  

OFFICE HELD WITH COMPANY


Sandor Rosenberg

   1979    Chairman of the Board, Chief Executive Officer

Richard S. DeRose

   1991    Executive Vice President, Chief Financial Officer, Secretary

Stanley A. Reese

   1993    Senior Vice President, Chief Operating Officer

Charles A. May, Jr.

   1997    Director

Bonnie K. Wachtel

   1992    Director

James D. Wester

   1985    Director

 

Directors serve until the next annual meeting of shareholders or until successors have been elected and qualified. Officers serve at the discretion of the Board of Directors.

 

Sandor Rosenberg, 57, is the founder of the Company and has been Chairman of the Board and Chief Executive Officer of the Company since 1979. Mr. Rosenberg holds a BS degree in Aerospace Engineering from Rensselaer Polytechnic Institute, and has done graduate studies in Operations Research at George Washington University.

 

Richard S. DeRose, 65, has been Executive Vice President since 1991. From 1979 to 1991 he served as the President and CEO of DHD, Inc. and was a founder of the company. Prior to DHD, Mr. DeRose held several management positions in the information technology and telecommunications industries at RCA, Burroughs, and MCI. Mr. DeRose holds a BS degree in Science from the US Naval Academy and an MS degree in Computer Systems Management from the US Naval Postgraduate School, Monterey.

 

Stanley A. Reese, 47, joined the Company in 1993. Mr. Reese has been Senior Vice President since 1997 and Chief Operating Officer since March 1999. From 1992 to 1993, he served as Vice President, Technical Services at Tomco Systems, Inc. Prior to Tomco Systems, he served as Senior Program manager at ICF Information Technology, Inc. Mr. Reese has over 18 years experience managing and marketing large scale mainframe and PC-based applications. Mr. Reese holds a BA in History from George Mason University.

 

Charles A. May, Jr., 66, is a consultant focusing on national security and defense conversion issues. In 1992, he retired as a Lt. General from the Air Force where he last served as Assistant Vice Chief of Staff, Headquarters, US Air Force, Washington, D.C. He is a graduate of the US Air Force Academy, where he once served as an Associate Professor of Political Science. General May has also graduated from the NATO Defense College and has completed the University of Pittsburgh’s Management Program for Executives.

 

Bonnie K. Wachtel, 48, has served as vice president and general counsel of Wachtel & Co., Inc., a Washington, D.C.-based brokerage and investment banking firm, since 1984. Ms. Wachtel holds BA and MBA degrees from the University of Chicago and a JD from the University of Virginia. Ms. Wachtel is a Certified Financial Analyst. She is a director of Integral Systems, Inc., a provider of computer systems and software for the satellite communications market; and VSE Corporation, a provider of technical services to the federal government.

 

James D. Wester, 65, has been a computer services marketing consultant for more than 16 years. Since 1984, he has been president of Results, Inc., a computer services marketing firm. Mr. Wester holds a BME degree from Auburn University and an MBA from George Washington University.

 

There are no family relationships between any directors or executive officers of the Company.

 

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Information Analysis Incorporated    2003 Report on Form 10-KSB

 

Significant Employees

 

Matthew T. Sands, 33, joined the Company as Controller in April 2002. He is a Certified Public Accountant, and has worked in the fields of accounting and finance since 1994. He holds a BS degree in Accounting with a second major in finance from the University of Delaware.

 

Audit Committee Financial Expert

 

The Company’s Board of Directors has determined that it has one financial expert, Bonnie K. Wachtel, serving on its audit committee. Ms. Wachtel was educated as a business executive in graduating with her MBA from University of Chicago, and she is a principal and vice president of Wachtel & Co., Inc., where she is a financial analyst. Ms. Wachtel has been determined to be independent under the Exchange Act.

 

Compliance with Section 16(a) of the Exchange Act

 

Section 16(a) (“Section 16(a)”) of the Securities Exchange Act of 1934, as amended (the “Exchange Act”), requires executive officers and Directors and persons who beneficially own more than ten percent (10%) of the Company’s Common Stock to file initial reports of ownership and reports of changes in ownership with the Securities and Exchange Commission (the “Commission”) and any national securities exchange on which the Company’s securities are registered. Executive officers, Directors and greater than ten percent (10%) beneficial owners are required by the Commission’s regulations to furnish the Company with copies of all Section 16(a) forms they file.

 

Based solely on a review of the copies of such forms furnished to the Company, the following executive officers, Directors and 10% beneficial owners failed to file on a timely basis the forms required under Section 16(a) of the Exchange Act:

 

Name


     Year

    

Number of

Late Reports


    

Number of Transactions

Not Reported on a Timely Basis


    

Known Failure

To File a Form


None

                           

 

Code of Ethics

 

The Company has adopted a written code of ethics that applies to the Company’s principal executive officer, principal financial officer, principal accounting officer or controller, and persons performing similar functions. The code of ethics is available for viewing on the Company’s primary web site, located at http://infoa.com/investors.html. The Company will provide a copy of its code of ethics to any person without charge upon written request addressed to Information Analysis Incorporated, Attn: Richard DeRose, 11240 Waples Mill Road, Suite 400, Fairfax, Virginia 22030.

 

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Information Analysis Incorporated    2003 Report on Form 10-KSB

 

Item 10. Executive Compensation

 

The Summary Compensation Table below sets forth individual compensation information for the Chief Executive Officer and the other executive officers serving as executive officers as of December 31, 2003 (collectively “Named Executive Officers”):

 

Summary Compensation Table

 

         

Annual

Compensation


   Long Term Compensation Awards

Name and Principal Position


   Year

   Salary

   Bonus

   Securities Underlying Options (#)

Sandor Rosenberg

Chairman of the Board and

Chief Executive Officer

   2003
2002
2001
   $
$
$
93,994
125,000
85,165
   —  
—  
—  
   —  
—  
—  

Richard S. DeRose

Executive Vice President

and Chief Financial Officer

   2003
2002
2001
   $
$
$
93,994
125,000
87,017
   —  
—  
—  
   50,000
—  

—  

Stanley A. Reese

Senior Vice President and

Chief Operating Officer

   2003
2002
2001
   $
$
$
95,076
125,000
82,742
   —  
—  
—  
   50,000
—  

—  

 

No Named Executive Officer has received any perquisite or benefit, securities, or property that exceeded the lesser of $50,000 or 10% of the total annual salary and bonus reported for such executive officer.

 

The following named executive officers were awarded options during the year ended December 31, 2003. The exercise price of the options issued were at the closing price on the date of issue. Half of each officer’s options vest one year from date of issue and half vest two years from date of issue.

 

Option Grants in Last Fiscal Year

[Individual Grants]

 

Name

  (a)


  

Number of
securities
underlying
options granted

(b)


  

Percent of total
options granted to
employees in fiscal
year

(c)


   

Exercise or
base price
($/Sh)

(d)


  

Expiration Date

(e)


          

Richard S. DeRose

   50,000    17.8 %   0.22    05/27/2013

Stan Reese

   50,000    17.8 %   0.22    05/27/2013

 

The following table depicts option exercise activity in the last fiscal year and fiscal year-end option values with respect to each of the Named Executive Officers. The value of unexercised in-the-money options at December 31, 2003 equals the market value of the underlying common stock at December 31, 2003 minus the option exercise price. The fair market value of the Company’s common stock at December 31, 2003 was $0.20.

 

Aggregate Option Exercises in Last Fiscal Year and FY-End Option Values

 

Name


   Shares
Acquired on
Exercise (#)


   Value
Realized


   Number of Securities
Underlying Unexercised
Options at 12/31/2003


  

Value of Unexercised

In-the-Money
Options at 12/31/2003


         Exercisable

   Unexercisable

   Exercisable

   Unexercisable

Richard S. DeRose

   —      $  —      167,900    50,000    $  —      $  —  

Stanley A. Reese

   —      $  —      178,750    50,000    $  —      $  —  

 

Compensation of Directors

 

Standard Arrangements. Directors of the Company who are not executive officers of the Company may receive a stipend of $500 per quarter plus reimbursement of reasonable expenses incurred in attending meetings. No directors received cash stipends for the fiscal years ending December 31, 2003 or 2002.

 

9


Information Analysis Incorporated    2003 Report on Form 10-KSB

 

Other Arrangements. On May 27, 2003, directors of the Company who are not executive officers of the Company received Non-Statutory Stock Options of 10,000 shares each. The options vested on date of issue. The exercise price of $0.22 is equal to the closing price on the date of issue. The directors receiving options were General Charles A. May, Jr., Bonnie K. Wachtel, and James D. Wester.

 

Employment Contracts and Termination of Employment and Change-in-Control Arrangements

 

On June 18, 1997, the Company agreed in writing to provide to Richard S. DeRose, Executive Vice President, Chief Financial Officer, and Secretary, twelve months severance pay of his base salary, payable in normal payroll increments, in the event of the termination of his employment other than for cause. In the event of a change of control or the sale or transfer of substantially all of the Company’s assets, the Company agreed that in the event of Mr. DeRose’s termination, substantial reduction of duties, or requirement to be based at a location outside of a 30-mile radius of Fairfax, Virginia, he will receive a twelve month severance payment of base salary, payable in lump sum or monthly, at the Company’s discretion.

 

Item 11. Security Ownership of Certain Beneficial Owners and Management and Related Stockholder Matters

 

The following table sets forth, as of March 25, 2004, the number of shares and percentage of the Company’s Common Stock owned by all persons known by the Company to own beneficially more than 5% of the Company’s Common Stock, by each director, by each executive officer named in the Summary Compensation Table, and by all directors and executive officers as a group. This information has been obtained in part from such persons and in part from the Company’s records. Each person has sole voting and investment power with respect to the shares indicated except for shares which may be acquired upon exercise of options and as otherwise noted.

 

NAME AND ADDRESS OF BENEFICIAL OWNER (1)


   SHARES BENEFICIALLY
OWNED (2)


    % OF CLASS

 

Sandor Rosenberg, Chairman, CEO, and Director

   1,832,800 (3)   17.7 %

Richard S. DeRose, Executive Vice President

   365,900 (4)   3.5 %

Stanley A. Reese, Senior Vice President

   200,750 (5)   1.9 %

Charles A. May, Jr., Director

   66,000 (6)   *  

Bonnie K. Wachtel, Director

   232,800 (7,8)   2.2 %

James D. Wester, Director

   429,355 (9)   4.1 %

Kenneth Parsons

   712,500 (10)   6.5 %

Traditions LP

   1,500,000 (11)   13.9 %

All directors and executive officers as a group

   3,227,605 (12)   28.6 %

* less than 1%
(1) The address of all beneficial holders is care of the Company, except Ms. Wachtel, whose address of record is 1101 14th St. NW, Washington, DC 20001.
(2) All shares are held outright by the individuals listed. References to options and conversion privileges include all options and conversion privileges exercisable within 60 days of March 25, 2004.
(3) Includes conversion privilege of 80,000 shares.
(4) Includes options on 167,900 shares.
(5) Includes options on 178,750 shares.
(6) Includes options on 26,000 shares and conversion privilege of 40,000 shares.
(7) Includes options on 23,000 shares and conversion privilege of 100,000 shares.
(8) Conversion privilege owned and controlled by Wachtel & Co., Inc. Ms. Wachtel disclaims control over and therefore beneficial ownership of conversion privilege.
(9) Includes options for 200,000 shares and conversion privilege of 100,000 shares.
(10) Includes options on 712,500 shares.
(11) Includes warrants on 500,000 shares.
(12) Includes options on 595,650 shares and conversion privilege of 320,000 shares.

 

10


Information Analysis Incorporated    2003 Report on Form 10-KSB

 

Item 12. Certain Relationships and Related Transactions

 

None.

 

Item 13. Exhibits and Reports on Form 8-K

 

(a)    (1) Financial Statements:

    

     Independent Auditors’ Report

   F-1

     Consolidated Balance Sheet

   F-2

     Consolidated Statements of Operations

   F-3

     Consolidated Statements of Changes in Stockholders’ Equity

   F-4

     Consolidated Statements of Cash Flows

   F-5

     Notes to Consolidated Financial Statements

   F-6 -F-17

(a)    (2) Exhibits:

    

See Exhibit Index on page 13.

    

(b)      On November 21, 2003, the Company filed a press release, “Information Analysis Inc. Reports Third Quarter Results”, on Form 8-K. Attached as an exhibit were condensed consolidated financial statements including Balance Sheet as of September 30, 2003 and Income Statements for the three months and nine months ended September 30, 2003.

    

 

Item 14. Principal Accountant Fees and Services

 

The following table is a summary of the aggregate fees billed in each of the last two fiscal years for professional services rendered by the principal accountant.

 

Fee Category


   Fiscal 2003 Fees

   Fiscal 2002 Fees

Audit Fees

   $ 38,500    $ 52,482
    

  

Audit-Related Fees

- Out of Pocket Expenses

     636      587
    

  

Tax Fees

     3,505      5,543
    

  

Other Fees

             

-   Research Tax Loss Carryforward Rules

     1,425      —  

-   Audit of Information Analysis Incorporated Profit Sharing Plan for the years ended December 31, 2000, 2001 and 2002

     12,500      —  
    

  

Total Fees and Services

   $ 56,566    $ 58,612
    

  

 

The Audit Committee directly engages the Independent Certified Public Accountants as it relates to the audit of the Company’s fiscal year and the reviews of its fiscal quarters and the associated fees.

 

11


Information Analysis Incorporated    2003 Report on Form 10-KSB

 

Signatures

 

In accordance with Section 13 or 15(d) of the Securities Exchange Act of 1934, the registrant caused this report to be signed on its behalf by the undersigned, thereunto duly authorized.

 

INFORMATION ANALYSIS INCORPORATED

By:

 

/s/ Sandor Rosenberg


   

Sandor Rosenberg, President

   

March 29, 2004

 

In accordance with the Securities Exchange Act of 1934, this report has been signed below by the following persons on behalf of the registrant and in the capacities and on the dates indicated.

 

Signature


  

Title


 

Date


/s/ Sandor Rosenberg


Sandor Rosenberg

   Chairman of the Board, Chief Executive Officer and President   March 29, 2004

/s/ Charles A. May, Jr.


Charles A. May, Jr.

   Director   March 29, 2004

/s/ Bonnie K. Wachtel


Bonnie K. Wachtel

   Director   March 29, 2004

/s/ James D. Wester


James D. Wester

   Director   March 29, 2004

/s/ Richard S. DeRose


Richard S. DeRose

   Chief Financial Officer, Secretary and Treasurer   March 29, 2004

/s/ Matthew T. Sands


Matthew T. Sands

   Controller   March 29, 2004

 

12


Information Analysis Incorporated    2003 Report on Form 10-KSB

 

Exhibit Index

 

Exhibit
No.


  

Description


  

Location


3.1    Amended and Restated Articles of Incorporation effective March 18, 1997    Incorporated by reference from the Registrant’s Form 10-KSB/A for the fiscal year ending December 31, 1996 and filed on July 3, 1997
3.2    Articles of Amendment to the Articles of Incorporation    Incorporated by reference from the Registrant’s Form 10-KSB/A for the fiscal year ending December 31, 1997 and filed on March 30, 1998
3.3    Amended By-Laws of the Company   

Incorporated by reference from the Registrant’s Form S-18 dated November 20, 1986

(Commission File No. 33-9390).

4.1    Copy of Stock Certificate    Incorporated by reference from the Registrant’s Form 10-KSB/A for the fiscal year ending December 31, 1997 and filed on March 30, 1998
4.2    Form of Warrant issued in December 1999 and January 2000    Incorporated by reference from the Registrant’s Form 10-KSB for the fiscal year ending December 31, 2000 and filed on March 29, 2000
4.3    Common Stock and Warrant Purchase Agreement dated December 1999    Incorporated by reference from the Registrant’s Form 10-KSB for the fiscal year ending December 31, 2000 and filed on March 29, 2000
4.4    Form of 12% 3 year convertible note    Incorporated by reference from the Registrant’s Form 10-QSB for the period ending September 30, 2001 and filed on November 12, 2001
4.5    Form of Warrant issued to trade creditors who exchanged claims for warrants    Incorporated by reference from the Registrant’s Form 10-QSB for the period ending September 30, 2001 and filed on November 12, 2001
10.1    Office Lease for 18,280 square feet at 11240 Waples Mill Road, Fairfax, Virginia 22030.    Incorporated by reference from the Registrant’s Form 10-KSB/A for the fiscal year ending December 31, 1996 and filed on July 3, 1997
10.2    Company’s 401(k) Profit Sharing Plan through Aetna Life Insurance and Annuity Company.    Incorporated by reference from the Registrant’s Form 10-KSB/A for the fiscal year ending December 31, 1996 and filed on July 3, 1997
10.3    1986 Stock Option Plan    Incorporated by reference from the Registrant’s Form S-8 filed on December 20, 1988
10.4    1996 Stock Option Plan    Incorporated by reference from the Registrant’s Form S-8 filed on June 25, 1996
10.5    Line of Credit Agreement with First Virginia Bank    Incorporated by reference the Registrant’s Form 10-KSB for the fiscal year ending December 31, 1995 and filed April 15, 1996 (Commission File No. 33-9390).

 

13


Information Analysis Incorporated    2003 Report on Form 10-KSB

 

10.8    Modification of Office Lease to 12,345 square feet at 11240 Waples Mill Road, Fairfax, Virginia 22030    Incorporated by reference from the Registrant’s Form 10-QSB for the period ending March 31, 2001 and filed on May 11, 2001
10.9    Second Modification of Lease, dated February 10, 2004, to 4,434 square feet at 11240 Waples Mill Road, Fairfax, Virginia 22030    Filed with this Form 10-KSB, pages 16 through 22
23.1    Consent of independent auditors, Rubino & McGeehin, Chartered    Filed with this Form 10-KSB, page 15
31.1    Rule 13a-14(a) / 15a-14(a) Certification by Chief Executive Officer    Filed with this Form 10-KSB, page 22
31.2    Rule 13a-14(a) / 15a-14(a) Certification by Chief Financial Officer    Filed with this Form 10-KSB, page 23
32.1    Certification by Chief Executive Officer pursuant to 18 U.S.C. Section 1350, as adopted pursuant to Section 906 of the Sarbanes-Oxley Act of 2002    Filed with this Form 10-KSB, page 24
32.2    Certification by Chief Financial Officer pursuant to 18 U.S.C. Section 1350, as adopted pursuant to Section 906 of the Sarbanes-Oxley Act of 2002    Filed with this Form 10-KSB, page 25

 

14


Information Analysis Incorporated    2003 Report on Form 10-KSB

 

Report of Independent Registered Public Accounting Firm

 

To the Board of Directors

Information Analysis Incorporated

 

We have audited the accompanying consolidated balance sheet of Information Analysis Incorporated and subsidiaries as of December 31, 2003, and the related consolidated statements of operations, changes in stockholders’ equity and cash flows for each of the two years ended December 31, 2003 and 2002. These financial statements are the responsibility of the Company’s management. Our responsibility is to express an opinion on these financial statements based on our audits.

 

We conducted our audits in accordance with auditing standards generally accepted in the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audits provide a reasonable basis for our opinion.

 

In our opinion, the consolidated financial statements referred to above present fairly, in all material respects, the consolidated financial position of Information Analysis Incorporated and subsidiaries as of December 31, 2003, and the consolidated results of their operations and cash flows for each of the two years ended December 31, 2003 and 2002, in conformity with accounting principles generally accepted in the United States.

 

The accompanying consolidated financial statements have been prepared assuming Information Analysis Incorporated and subsidiaries will continue as a going concern. As discussed in Note 15, the Company has suffered recurring losses from operations and has cash flows problems and financing requirements that raise substantial doubt about its ability to continue as a going concern. Management’s plans in regards to these matters are described in Note 15. The financial statements do not include any adjustments that might result from the outcome of this uncertainty.

 

/S/ Rubino & McGeehin, Chartered

Bethesda, MD

 

February 6, 2004

 

F-1


Information Analysis Incorporated    2003 Report on Form 10-KSB

 

INFORMATION ANALYSIS INCORPORATED AND SUBSIDIARIES

CONSOLIDATED BALANCE SHEET

 

     As of
December 31, 2003


 
ASSETS         

Current assets

        

Cash and cash equivalents

   $ 317,921  

Accounts receivable, net of allowance of $470,221

     1,520,863  

Prepaid expenses

     116,036  

Note receivable

     85,000  

Capitalized software, net of accumulated amortization of $701,527

     62,583  

Other receivables

     16,264  
    


Total current assets

     2,118,667  

Fixed assets, net of accumulated depreciation and amortization of $2,205,048

     31,191  

Investments

     6,000  

Other assets

     36,915  
    


Total assets

   $ 2,192,773  
    


LIABILITIES AND STOCKHOLDERS’ EQUITY         

Current liabilities

        

Accounts payable

   $ 1,150,947  

Revolving line of credit

     689,017  

Other accrued liabilities

     312,469  

Accrued payroll and related liabilities

     214,996  

Deferred revenue

     136,104  

Notes payable

     125,000  
    


Total liabilities

     2,628,533  
    


Stockholders’ equity

        

Common stock, $0.01 par value, 30,000,000 shares authorized, 11,788,126 shares issued, 10,283,515 shares outstanding

     117,881  

Additional paid-in capital

     14,122,019  

Accumulated deficit

     (13,815,347 )

Accumulated other comprehensive income

     (6,000 )

Treasury stock, 1,504,611 shares, at cost

     (854,313 )
    


Total stockholders’ equity (deficit)

     (435,760 )
    


Total liabilities and stockholders’ equity

   $ 2,192,773  
    


 

The accompanying notes are an integral part of the consolidated financial statements

 

F-2


Information Analysis Incorporated    2003 Report on Form 10-KSB

 

INFORMATION ANALYSIS INCORPORATED AND SUBSIDIARIES

CONSOLIDATED STATEMENTS OF OPERATIONS

 

     For the years ended December 31,

 
     2003

    2002

 

Sales

                

Professional fees

   $ 4,988,551     $ 5,188,769  

Software sales

     380,086       629,370  
    


 


Total sales

     5,368,637       5,818,139  
    


 


Cost of sales

                

Cost of professional fees

     3,962,669       3,627,914  

Cost of software sales

     349,587       412,293  
    


 


Total cost of sales

     4,312,256       4,040,207  
    


 


Gross profit

     1,056,381       1,777,932  

Selling, general and administrative expenses

     1,262,127       1,743,090  
    


 


(Loss) income from operations

     (205,746 )     34,842  

Other expenses

     (27,885 )     (23,053 )
    


 


(Loss) income before provision for income taxes

     (233,631 )     11,789  

Provision for income taxes

     —         —    
    


 


Net (loss) income

   $ (233,631 )   $ 11,789  
    


 


Earnings per common share - basic

                

Net (loss) income

   $ (0.02 )   $ 0.00  
    


 


Earnings per common share - diluted

                

Net (loss) income

   $ (0.02 )   $ 0.00  
    


 


Weighted average common shares outstanding

                

Basic

     10,283,515       10,283,515  
    


 


Diluted

     10,283,515       10,921,659  
    


 


 

The accompanying notes are an integral part of the consolidated financial statements

 

F-3


Information Analysis Incorporated    2003 Report on Form 10-KSB

 

INFORMATION ANALYSIS INCORPORATED AND SUBSIDIARIES

CONSOLIDATED STATEMENTS OF CHANGES IN STOCKHOLDERS’ EQUITY

 

     Shares of
Common
Stock Issued


   Common
Stock


   Additional
Paid-in
Capital


   Accumulated
Deficit


    Other
Comprehensive
Income


    Treasury
Stock


    Total

 

Balances, December 31, 2001

   11,788,126    $ 117,881    $ 14,122,019    $ (13,593,505 )   $ —       $ (854,313 )   $ (207,918 )

Unrealized loss on available-for-sale securities

   —        —        —        —         (6,000 )     —         (6,000 )

Net Income

   —        —        —        11,789       —         —         11,789  
                                               


Comprehensive income

   —        —        —        —         —         —         5,789  
    
  

  

  


 


 


 


Balances, December 31, 2002

   11,788,126      117,881      14,122,019      (13,581,716 )     (6,000 )     (854,313 )     (202,129 )

Net Loss

   —        —        —        (233,631 )     —         —         (233,631 )
    
  

  

  


 


 


 


Balances, December 31, 2003

   11,788,126    $ 117,881    $ 14,122,019    $ (13,815,347 )   $ (6,000 )   $ (854,313 )   $ (435,760 )
    
  

  

  


 


 


 


 

The accompanying notes are an integral part of the consolidated financial statements

 

F-4


Information Analysis Incorporated    2003 Report on Form 10-KSB

 

INFORMATION ANALYSIS INCORPORATED AND SUBSIDIARIES

CONSOLIDATED STATEMENTS OF CASH FLOWS

 

     For the years ended December 31,

 
     2003

    2002

 

Cash flows from operating activities:

                

Net (loss) income

   $ (233,631 )   $ 11,789  

Adjustments to reconcile net income to net cash (used) provided by operating activities:

                

Depreciation and amortization

     18,828       33,786  

Amortization of capitalized software

     83,448       146,034  

Gain on sale of fixed assets

     —         (3,564 )

Unrealized loss on available-for-sale securities

     —         (6,000 )

Changes in operating assets and liabilities

                

Accounts receivable

     (696,544 )     702,053  

Other receivables and prepaid expenses

     (72,423 )     21,804  

Accounts payable and accrued expenses

     860,945       (676,897 )

Deferred revenue

     (2,013 )     (19,765 )
    


 


Net cash (used) provided by operating activities

     (41,390 )     209,240  
    


 


Cash flows from investing activities:

                

Acquisition of furniture and equipment

     (7,208 )     (42,088 )

Proceeds from sale of fixed assets

     —         3,710  
    


 


Net cash used by investing activities

     (7,208 )     (38,378 )
    


 


Cash flows from financing activities:

                

Net proceeds (payments) under line of credit

     286,017       (193,000 )
    


 


Net cash provided (used) by financing activities

     286,017       (193,000 )
    


 


Net increase (decrease) in cash and cash equivalents

     237,419       (22,138 )

Cash and cash equivalents, beginning of the year

     80,502       102,640  
    


 


Cash and cash equivalents, end of the year

   $ 317,921     $ 80,502  
    


 


Supplemental cash flow information

                

Interest paid

   $ 44,236     $ 48,827  
    


 


 

The accompanying notes are an integral part of the consolidated financial statements

 

F-5


Information Analysis Incorporated    2003 Report on Form 10-KSB

 

INFORMATION ANALYSIS INCORPORATED AND SUBSIDIARIES

NOTES TO CONSOLIDATED FINANCIAL STATEMENTS

 

1. Summary of Significant Accounting Policies

 

Operations

 

Information Analysis Incorporated (the Company) was incorporated under the corporate laws of the Commonwealth of Virginia in 1979 to develop and market computer applications software systems, programming services, and related software products and automation systems.

 

Accounting Estimates

 

The preparation of financial statements in conformity with accounting principles generally accepted in the United States requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the reporting period. Actual results could differ from these estimates.

 

Revenue Recognition

 

The Company provides services under various pricing arrangements. Revenue from cost-plus-fixed-fee contracts is recognized on the basis of reimbursable contract costs incurred during the period, plus a percentage of the fixed fee. Revenue from firm-fixed-price contracts is recognized on the percentage-of-completion method. Under this method, individual contract revenues are recorded based on the percentage relationship that contract costs incurred bear to management’s estimate of total contract costs. Revenue from time and material contracts is recognized on the basis of hours utilized, plus other reimbursable contract costs incurred during the period. Contract losses, if any, are accrued when their occurrence becomes known and the amount of the loss is reasonably determinable. Changes in job performance, job conditions and estimated profitability, including final contract settlements, may result in revisions to costs and income and are recognized in the period in which the revisions are determined.

 

Revenue from software sales is recognized upon delivery, when collection of the receivable is probable. Maintenance revenue is recognized ratably over the maintenance period.

 

F-6


Information Analysis Incorporated    2003 Report on Form 10-KSB

 

INFORMATION ANALYSIS INCORPORATED AND SUBSIDIARIES

NOTES TO CONSOLIDATED FINANCIAL STATEMENTS

 

1. Summary of Significant Accounting Policies (continued)

 

Segment Reporting

 

The Company adopted Statement No. 131, “Disclosures about Segments of an Enterprise and Related Information,” in 1998, and concluded that it operates in one business segment, providing products and services to modernize client information systems.

 

Government Contracts

 

Company sales to departments or agencies of the United States Government are subject to audit by the Defense Contract Audit Agency (DCAA), which could result in the renegotiation of amounts previously billed. Audits by DCAA were completed through the year ended December 31, 1997. No amounts were changed as a result of the audits. Since the Company has entered into no cost-plus contracts since 1997, management is of the opinion that any disallowance of costs for subsequent fiscal years by the government auditors, other than amounts already provided, will not materially affect the Company’s financial statements.

 

Cash and Cash Equivalents

 

For the purposes of the statement of cash flows, the Company considers all highly liquid investments with maturities of ninety days or less at the time of purchase to be cash equivalents. Deposits are maintained with a federally insured bank. Balances at times exceed federally insured limits, but management does not consider this to be a significant concentration of credit risk.

 

Fixed Assets

 

Fixed assets are stated at cost and are depreciated using the straight-line method over the estimated useful lives of the assets. Leasehold improvements are amortized over the term of the lease or the estimated life of the improvement, whichever is shorter. Maintenance and minor repairs are charged to operations as incurred. Gains and losses on dispositions are recorded in current operations.

 

F-7


Information Analysis Incorporated    2003 Report on Form 10-KSB

 

INFORMATION ANALYSIS INCORPORATED AND SUBSIDIARIES

NOTES TO CONSOLIDATED FINANCIAL STATEMENTS

 

1. Summary of Significant Accounting Policies (continued)

 

Software Development Costs

 

The Company has capitalized costs related to the development of the ICONS software product. In accordance with Statement of Financial Accounting Standards No. 86, capitalization of costs begins when technological feasibility has been established and ends when the product is available for general release to customers. Amortization is computed and recognized for the product when available for general release to customers based on the greater of (a) the ratio that current gross revenues for the product bear to the total of current and anticipated future gross revenues for that product or, (b) the straight-line method over the economic life of the product. Capitalized costs and amortization periods are management’s estimates and may have to be modified due to inherent technological changes in software development.

 

Stock-Based Compensation

 

The Company records compensation expense for all stock-based compensation plans using the intrinsic value method prescribed by APB Opinion No. 25, “Accounting for Stock Issued to Employees.” The Company’s annual financial statements disclose the required pro forma information as if the fair value method prescribed by Financial Accounting Standards Board’s Statement No. 123, “Accounting for Stock-Based Compensation,” had been adopted.

 

Earnings Per Share

 

The Company’s earnings per share calculations are based upon the weighted average of shares of common stock outstanding. The dilutive effect of stock options, warrants and convertible notes are included for purposes of calculating diluted earnings per share, except for periods when the Company reports a net loss before extraordinary item, in which case the inclusion of such equity instruments would be antidilutive.

 

Income Taxes

 

Under Financial Accounting Standards Board Statement No. 109, “Accounting for Income Taxes,” the liability method is used in accounting for income taxes. Under this method, deferred tax assets and liabilities are determined based on differences between financial reporting and tax bases of assets and liabilities, and are measured using the enacted tax rates and laws that will be in effect when the differences are expected to reverse.

 

F-8


Information Analysis Incorporated    2003 Report on Form 10-KSB

 

INFORMATION ANALYSIS INCORPORATED AND SUBSIDIARIES

NOTES TO CONSOLIDATED FINANCIAL STATEMENTS

 

1. Summary of Significant Accounting Policies (continued)

 

Fair Market Value of Financial Instruments

 

The Company’s financial instruments include trade receivables, other receivables, notes receivable, accounts payable, and notes payable. Management believes the carrying value of financial instruments approximates their fair market value, unless disclosed otherwise in the accompanying notes.

 

Fair Market Value of Available-for-Sale Securities

 

The Company maintains investments in certain available-for-sale securities as defined in Financial Accounting Standards Board Statement No. 115, “Accounting for Certain Investments in Debt and Equity Securities”. The investments are reported at estimated fair market value, with unrealized gains and losses excluded from earnings and reported separately as other comprehensive income. Where available-for-sale securities are not traded on a public exchange, the fair market value is determined by consulting with professional investment managers who are familiar the individual securities.

 

2. Receivables

 

Accounts receivable at December 31, 2003, consist of the following:

 

Billed-federal government

   $ 1,811,146  

Billed-commercial and other

     47,521  
    


Total billed

     1,858,666  

Unbilled

     132,417  

Less: allowance for doubtful accounts

     (470,221 )
    


Accounts receivable, net

   $ 1,520,863  
    


 

Billed receivables from the federal government include amounts due from both prime contracts and subcontracts where the federal government is the end customer. Unbilled receivables are for services provided through the balance sheet date that are expected to be billed and collected within one year.

 

F-9


Information Analysis Incorporated    2003 Report on Form 10-KSB

 

INFORMATION ANALYSIS INCORPORATED AND SUBSIDIARIES

NOTES TO CONSOLIDATED FINANCIAL STATEMENTS

 

2. Receivables (continued)

 

At December 31, 2003, there are notes receivable from a customer in the amounts of $75,000 and $10,000. The $75,000 note is collateralized by a third party’s holdings of 500,000 shares of the Company’s stock. The notes bear interest of 7% and are due June 30, 2004.

 

3. Fixed Assets

 

A summary of fixed assets and equipment at December 31, 2003, consist of the following:

 

Furniture and equipment

   $ 301,373  

Leasehold improvements and other

     206,834  

Computer equipment and software

     1,728,032  
    


Subtotal

     2,236,239  

Less: accumulated depreciation and amortization

     (2,205,048 )
    


Total

   $ 31,191  
    


 

Depreciation expense for the years ended December 31, 2003 and 2002 was $18,828 and $33,786 respectively.

 

4. Software Development Costs

 

Software development costs as of December 31, 2003, consist of the following:

 

Cumulative costs incurred

   $ 764,110  

Accumulated amortization

     (701,527 )
    


Net software development costs

   $ 62,583  
    


 

Amortization expense for the years ended December 31, 2003 and 2002 was $83,448 and $146,034, respectively.

 

At December 31, 2003, capitalized software development cost is for the ICONS software tool. All costs related to other products have been fully amortized or written off.

 

F-10


Information Analysis Incorporated    2003 Report on Form 10-KSB

 

INFORMATION ANALYSIS INCORPORATED AND SUBSIDIARIES

NOTES TO CONSOLIDATED FINANCIAL STATEMENTS

 

5. Investments

 

Investments at December 31, 2003, consist of the following:

 

Available-for-sale securities

   $ 12,000  

Less: unrealized loss on available-for-sale securities

     (6,000 )
    


Total investments

   $ 6,000  
    


 

6. Other Accrued Liabilities

 

Other accrued liabilities at December 31, 2003, consist of the following:

 

Interest payable

   $ 3,750

Commissions payable

     188,385

Accrued payables

     120,334
    

Total other accrued liabilities

   $ 312,469
    

 

7. Revolving Line of Credit

 

At December 31, 2003, the Company had a revolving line of credit with a bank providing for demand or short-term borrowings up to $525,000. The line of credit is callable on demand, and next expires on June 5, 2004. Draws against this line are limited by varying percentages of the Company’s accounts receivable balances, depending on the source of the receivables and their ages. The bank is granted a security interest in certain assets if there are borrowings under the line of credit. Interest on outstanding amounts is payable monthly at the bank’s prime rate plus 2.5%, with a floor of 8.00% (8.00% at December 31, 2003). The lender has a first priority security interest in the Company’s receivables and a direct assignment of its U.S. government contracts. The bank automatically executes draws on and payments to the revolving line of credit in an effort to maintain a target balance in the Company’s operating account. There was an outstanding balance of $689,017 on the line at December 31, 2003, which is greater than the maximum balance due to the bank’s miscalculation in its effort to maintain the target balance.

 

The Company is in negotiations with various organizations to obtain a new line of credit. The current line of credit, coupled with funds generated from operations, assuming the operations are cash flow positive, should be sufficient to meet the Company’s operating cash requirements. The Company, however, may be required from time to time to delay timely payments of its accounts payable. The Company cannot be certain that there will not be a need for additional working capital in the near future. It is uncertain whether the Company will be able to obtain such additional working capital.

 

F-11


Information Analysis Incorporated    2003 Report on Form 10-KSB

 

INFORMATION ANALYSIS INCORPORATED AND SUBSIDIARIES

NOTES TO CONSOLIDATED FINANCIAL STATEMENTS

 

8. Commitments and Contingencies

 

Operating Leases

 

The Company leases facilities and equipment under long-term operating lease agreements. Rent expense was $146,506 and $132,756 for the years ended December 31, 2003 and 2002, net of sublease income of $238,793 and $247,701, respectively. The future minimum rental payments to be made under long-term operating leases principally for facilities are as follows:

 

Year ending December 31, 2004

   $ 138,100

      2005

     77,300

      2006

     79,600

      2007

     13,300
    

Total minimum rent payments

   $ 308,300
    

 

The above minimum lease payments reflect the base rent under the lease agreements. However, these base rents can be adjusted each year to reflect increases in the consumer price index and the Company’s proportionate share of real estate tax increases on the leased property. The leases are secured by security deposits in the amount of $36,915.

 

The aggregate future minimum rentals to be received under non-cancelable subleases as of December 31, 2003, is $50,600, of which all $50,600 is for 2004.

 

9. Income Taxes

 

The tax effect of significant temporary differences representing deferred tax assets and deferred tax liabilities at December 31, 2003, are as follows:

 

Deferred tax assets (liabilities):

        

Net operating loss carry forward

   $ 6,400,400  

Accrued vacation

     42,900  

Allowance for bad debts

     178,700  

Intangibles

     (12,200 )

Fixed assets

     (77,500 )

Other

     2,000  
    


Subtotal

     6,534,300  

Valuation allowance

     (6,534,300 )
    


Total

   $ —    
    


 

F-12


Information Analysis Incorporated    2003 Report on Form 10-KSB

 

INFORMATION ANALYSIS INCORPORATED AND SUBSIDIARIES

NOTES TO CONSOLIDATED FINANCIAL STATEMENTS

 

9. Income Taxes (continued)

 

The provision for income taxes is at an effective rate different from the federal statutory rate due principally to the following:

 

       December 31,

 
       2003

     2002

 

(Loss) income before taxes

     $ (233,631 )    $ 11,789  
      


  


Income tax (benefit) expense on above amount at federal statutory rate

       (71,000 )      1,800  

State income tax (benefit) expense, net of federal benefit

       (16,300 )      700  

Change in valuation allowance

       85,700        (13,700 )

Effect of change in estimates and non-deductible items

       1,600        11,200  
      


  


Provision for income taxes

     $ —        $ —    
      


  


 

The Company has recognized a valuation allowance to the full extent of its net deferred tax assets since the likelihood of realization of the benefit cannot be determined.

 

The Company has net operating loss carryforwards of approximately $16.8 million, which expire, if unused, in the year 2020. The tax benefits of approximately $2.3 million of net operating losses related to stock options will be credited to equity when the benefit is realized through utilization of the net operating loss carryover.

 

10. Major Customers

 

The Company’s prime contracts and subcontracts with agencies of the federal government accounted for greater than 97% of the Company’s 2003 revenues and for 99% of the 2002 revenues. The Company’s subcontracts with one prime contractor accounted for 26% of the Company’s 2003 revenue. The Company’s prime contracts with two federal government agencies accounted for 29% of the Company’s 2003 revenue.

 

11. Retirement Plans

 

The Company restated its Cash or Deferred Arrangement Agreement (CODA), which satisfies the requirements of section 401(k) of the Internal Revenue Code, effective January 1, 2003. This defined contribution retirement plan covers substantially all employees. Participants can elect to have up to the maximum percentage allowable of their salaries reduced and contributed to the plan. The Company may make matching contributions equal to a discretionary percentage of a discretionary percentage of the participants’ elective deferrals. In 2003, the Company matched 25% of the first 6% of the participants’ elective deferrals. The Company may also make additional contributions to all eligible employees at its discretion, but did not do so in 2003. Expenses for the year ended December 31, 2003 were $23,014. Expenses for the year ended December 31, 2002 were $17,291. Payments for a small portion of 2002 were paid from the Plan’s forfeiture account, which offset some 2002 matching expenses.

 

F-13


Information Analysis Incorporated    2003 Report on Form 10-KSB

 

INFORMATION ANALYSIS INCORPORATED AND SUBSIDIARIES

NOTES TO CONSOLIDATED FINANCIAL STATEMENTS

 

12. Stock Options and Warrants

 

The Company has an incentive stock option plan, which became effective June 25, 1996. The plan provides for the granting of stock options to certain employees and directors. The maximum number of shares for which options may be granted under the plans is 3,075,000. Options expire no later than ten years from the date of grant or when employment ceases, whichever comes first, and vest over periods determined by the Board of Directors. The average vesting period for options granted in 2003 was fifteen months. The exercise price of each option equals the quoted market price of the Company’s stock on the date of grant. The stock option plan is accounted for under Accounting Principles Board (APB) Opinion No. 25. Accordingly, no compensation has been recognized for the plan. Had compensation cost for the plans been determined based on the estimated fair value of the options at the grant date consistent with the method of Statement of Financial Accounting Standards (SFAS) No. 123, the Company’s net income and earnings would have been:

 

           2003

     2002

 

Net (loss) income

  As reported      $ (233,631 )    $ 11,789  
    Pro forma      $ (252,917 )    $ (253 )

Net (loss) income per share

  As reported      $ (0.02 )    $ 0.00  
    Pro forma      $ (0.02 )    $ 0.00  

 

The fair value of the options granted in 2003 and 2002 is estimated on the date of the grant using the Black-Scholes options-pricing model assuming the following:

 

     2003

    2002

 

Dividend yield

   None     None  

Risk-free interest rate

   1.89 %   1.80 %

Expected volatility

   132.4 %   145.7 %

Expected term of options

   3 years     3 years  

 

The effects on 2003 and 2002 pro forma net income and earnings per share of expensing the estimated fair value of stock options are not necessarily representative of the effects on reported net income for future years due to such things as the vesting period of the stock options and the potential for issuance of additional stock options in future years. The weighted average fair value per option granted in 2003 and 2002, was $0.15 and $0.25, respectively.

 

F-14


Information Analysis Incorporated    2003 Report on Form 10-KSB

 

INFORMATION ANALYSIS INCORPORATED AND SUBSIDIARIES

NOTES TO CONSOLIDATED FINANCIAL STATEMENTS

 

12. Stock Options and Warrants (continued)

 

The following table summarizes information about stock options outstanding at December 31, 2003:

 

     Options Outstanding

   Options Exercisable

    Range of

Exercise Prices


  

Number

of

Options


   Weighted
Average
Exercise
Price


   Weighted
Average
Remaining
Contractual
Life


   Number of
Options


   Weighted
Average
Exercise Price


Less than $1.00

   1,710,650    $ 0.375    4.4 years    1,447,400    $ 0.404

$1.00 and more

   166,400    $ 5.671    3.5 years    166,400    $ 5.671
    
              
      

Total

   1,877,050    $ 0.844    4.3 years    1,613,800    $ 0.864
    
              
      

 

Unexercisable options are as follows: 3,500 options at $0.42 per share; 16,000 options at $0.30 per share; 500 options at $0.29 per share; 14,000 options at $0.26 per share; 3,000 options at $0.25 per share; 10,000 options at $0.24 per share; 157,000 options at $0.22 per share; 2,000 options at $0.21 per share; 2,000 options at $0.19 per share; 20,000 options at $0.17 per share; 13,000 options at $0.15 per share; 16,500 options at $0.13 per share; and 5,750 options at $0.09 per share. Transactions involving the plan were as follows:

 

     December 31,

     2003

   2002

     Shares

    Weighted
Average
Price


   Shares

    Weighted
Average
Price


Outstanding, beginning of year

   1,624,050     $ 0.95    1,651,950     $ 0.98

Granted

   281,500       0.21    63,500       0.31

Exercised

   0            0        

Canceled

   (28,500 )     0.49    (91,400 )     1.11
    

        

     

Outstanding, end of year

   1,877,050     $ 0.84    1,624,050     $ 0.95
    

        

     

 

The Board of Directors has also granted warrants to directors, employees and others. No warrants were issued in 2003 or 2002. There were no warrants exercised in 2003 or 2002. As of December 31, 2003, outstanding warrants are 1,599,975 of which 1,572,636 expire within 3 years and 27,339 expire thereafter. The purchase price for shares issued upon exercise of these warrants range from $0.01 to $6.42 per share. These warrants are exercisable immediately.

 

F-15


Information Analysis Incorporated    2003 Report on Form 10-KSB

 

INFORMATION ANALYSIS INCORPORATED AND SUBSIDIARIES

NOTES TO CONSOLIDATED FINANCIAL STATEMENTS

 

13. Convertible Notes Payable

 

During 2001, the Company issued to accredited investors $125,000 of 3-year 12% convertible notes, having a conversion price of $0.25 per share. Notes totaling $80,000 were issued to stockholders, officers and directors. These notes mature September 30, 2004.

 

14. Computation Of Earnings Per Share

 

Earnings per share are presented in accordance with SFAS No. 128, “Earnings Per Share.” This statement requires dual presentation of basic and diluted earnings per share on the face of the income statement. Basic earnings per share excludes dilution and is computed by dividing income available to common shareholders by the weighted-average number of shares outstanding for the period. Diluted earnings per share reflects the potential dilution that could occur if securities or other contracts to issue common stock were exercised or converted into common stock, except for periods when the Company reports a net loss because the inclusion of such items would be antidilutive.

 

The following is a reconciliation of the amounts used in calculating basic and diluted net income per common share.

 

    

Net

Income


    Shares

   Per Share
Amount


 

Basic net loss per common share for the year ended December 31, 2003:

                     

Income available to common stockholders

   $ (233,631 )   10,283,515    $ (0.02 )

Effect of dilutive stock options, warrants and convertible notes

           —        —    

Diluted net loss per common share for the year ended December 31, 2003:

   $ (233,631 )   10,283,515    $ (0.02 )

Basic net income per common share for the year ended December 31, 2002:

                     

Income available to common stockholders

   $ $11,789     10,283,515    $ 0.00  

Effect of dilutive stock options

           43,633      —    

Effect of dilutive warrants

           94,511      —    

Effect of dilutive convertible notes

     15,000     500,000      —    

Diluted net income per common share for the year ended December 31, 2002:

   $ 26,789     10,921,659    $ 0.00  

 

F-16


.Information Analysis Incorporated    2003 Report on Form 10-KSB

 

INFORMATION ANALYSIS INCORPORATED AND SUBSIDIARIES

NOTES TO CONSOLIDATED FINANCIAL STATEMENTS

 

15. Going Concern Evaluation

 

The accompanying financial statements have been prepared on a going concern basis, which contemplates the realization of assets and the satisfaction of liabilities in the normal course of business. The Company has incurred a net loss of approximately $234,000 for the year ended December 31, 2003.

 

The Company’s credit facility, while due June 5, 2004, is payable on demand. Should the lender demand payment, or fail to renew the credit facility upon expiration, the Company may not be able to repay the credit facility or borrow sufficient funds from another financial institution to refinance it. Management expects that the credit facility will continue to be extended under its existing terms.

 

Management is seeking alternative financing and capital sources to replace the existing credit facility. The Company’s ability to continue operations, however, is contingent upon obtaining new financing and capital, sustaining its return to profitable operations, improving its gross margins, and continuing to reduce overhead and general administrative costs. The financial statements do not include any adjustments that might result from the outcome of this uncertainty.

 

F-17